Executive Assistant
Miami Township- Clermont County Miami Township- Clermont County Milford, OH Milford, OH Full-time Full-time $25 - $35 an hour $25 - $35 an hour POSITION SUMMARY Under the supervision of the Township Administrator serves as administrative support to the Board of Trustees, the Township Administrator, and Human Resources.
Performs a variety of administrative and project management assistance and is responsible for maintaining public records of the Township.
SUPERVISION EXERCISED None EDUCATION/EXPERIENCE High School Diploma or equivalent Five years of progressively responsible administrative assistance or project management experience Experience with a local government or a public school district is preferred Associate degree in office management or a related field is preferred Experience in human resources is preferred MINIMUM ACCEPTABLE CHARACTERISTICS AND ABILITIES Ability to attain or maintain Notary Public commission Excellent verbal and written communication skills Excellent interpersonal, negotiation, and conflict resolution skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Ability to act with integrity, professionalism, and confidentiality Proficient with Microsoft Office Suite or related software Proficient with or the ability to quickly learn the organization's HRIS and talent management system Demonstrates flexibility and cooperative attitude when faced with change Demonstrates resiliency when faced with adversity ESSENTIAL FUNCTIONS AND DUTIES Prepare Board of Trustee, Zoning Commission and Board of Zoning Appeals meetings' minutes Prepares meeting packets, including resolutions, memos and research of proposed legislation Assist in marketing of Township and recognitions for the business community and public events Drafts legal and public notices Receives requests and complaints from the public concerning administrative actions of the various departments, channels the requests to appropriate departments, follows up on the corrective actions, and sees that replies to the inquiries are given Serves as the project manager for street lighting districts, including coordinating the establishment of new street lighting districts and updating resolutions and amounts charged.
Provides safekeeping of and access to public records in accordance with Township and State policies.
Serves as the secretary to the Township Zoning Commission and Board of Zoning Appeals, including attendance at evening public meetings of those boards Serves as backup to reception in the Administration Department Assists in recruiting, interviewing, and facilitating the hiring of qualified job applicants for open positions Conducts background checks and monitors the pre employment process for all candidates Implements new hire orientation and employee recognition programs Handles employment related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff Maintains knowledge of trends, best practices, regulatory changes and new technologies in human resources, talent management, and employment law Serves as administrative support to Human Resources Performs other duties as assigned PHYSICAL REQUIREMENTS Prolonged periods of sitting at a desk and working on a computer.
Must be able to occasionally lift and/or move boxes weighing up to thirty pounds.
While performing the duties of the job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools or controls, and reach with hands and arms.
Job Type:
Full-time Pay:
$25.
00 - $35.
00 per hour Expected hours:
40 per week
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday
Experience:
Adobe Acrobat:
1 year (Required) Microsoft Excel:
1 year (Required) Human resources:
1 year (Preferred) Government:
1 year (Preferred) Ability to Commute:
Milford, OH 45150 (Required) Work Location:
In person None High School Diploma or equivalent Five years of progressively responsible administrative assistance or project management experience Experience with a local government or a public school district is preferred Associate degree in office management or a related field is preferred Experience in human resources is preferred Ability to attain or maintain Notary Public commission Excellent verbal and written communication skills Excellent interpersonal, negotiation, and conflict resolution skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Ability to act with integrity, professionalism, and confidentiality Proficient with Microsoft Office Suite or related software Proficient with or the ability to quickly learn the organization's HRIS and talent management system Demonstrates flexibility and cooperative attitude when faced with change Demonstrates resiliency when faced with adversity Prepare Board of Trustee, Zoning Commission and Board of Zoning Appeals meetings' minutes Prepares meeting packets, including resolutions, memos and research of proposed legislation Assist in marketing of Township and recognitions for the business community and public events Drafts legal and public notices Receives requests and complaints from the public concerning administrative actions of the various departments, channels the requests to appropriate departments, follows up on the corrective actions, and sees that replies to the inquiries are given Serves as the project manager for street lighting districts, including coordinating the establishment of new street lighting districts and updating resolutions and amounts charged.
Provides safekeeping of and access to public records in accordance with Township and State policies.
Serves as the secretary to the Township Zoning Commission and Board of Zoning Appeals, including attendance at evening public meetings of those boards Serves as backup to reception in the Administration Department Assists in recruiting, interviewing, and facilitating the hiring of qualified job applicants for open positions Conducts background checks and monitors the pre employment process for all candidates Implements new hire orientation and employee recognition programs Handles employment related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff Maintains knowledge of trends, best practices, regulatory changes and new technologies in human resources, talent management, and employment law Serves as administrative support to Human Resources Performs other duties as assigned Prolonged periods of sitting at a desk and working on a computer.
Must be able to occasionally lift and/or move boxes weighing up to thirty pounds.
While performing the duties of the job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools or controls, and reach with hands and arms.
Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance 8 hour shift Monday to Friday Adobe Acrobat:
1 year (Required) Microsoft Excel:
1 year (Required) Human resources:
1 year (Preferred) Government:
1 year (Preferred) Milford, OH 45150 (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
Performs a variety of administrative and project management assistance and is responsible for maintaining public records of the Township.
SUPERVISION EXERCISED None EDUCATION/EXPERIENCE High School Diploma or equivalent Five years of progressively responsible administrative assistance or project management experience Experience with a local government or a public school district is preferred Associate degree in office management or a related field is preferred Experience in human resources is preferred MINIMUM ACCEPTABLE CHARACTERISTICS AND ABILITIES Ability to attain or maintain Notary Public commission Excellent verbal and written communication skills Excellent interpersonal, negotiation, and conflict resolution skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Ability to act with integrity, professionalism, and confidentiality Proficient with Microsoft Office Suite or related software Proficient with or the ability to quickly learn the organization's HRIS and talent management system Demonstrates flexibility and cooperative attitude when faced with change Demonstrates resiliency when faced with adversity ESSENTIAL FUNCTIONS AND DUTIES Prepare Board of Trustee, Zoning Commission and Board of Zoning Appeals meetings' minutes Prepares meeting packets, including resolutions, memos and research of proposed legislation Assist in marketing of Township and recognitions for the business community and public events Drafts legal and public notices Receives requests and complaints from the public concerning administrative actions of the various departments, channels the requests to appropriate departments, follows up on the corrective actions, and sees that replies to the inquiries are given Serves as the project manager for street lighting districts, including coordinating the establishment of new street lighting districts and updating resolutions and amounts charged.
Provides safekeeping of and access to public records in accordance with Township and State policies.
Serves as the secretary to the Township Zoning Commission and Board of Zoning Appeals, including attendance at evening public meetings of those boards Serves as backup to reception in the Administration Department Assists in recruiting, interviewing, and facilitating the hiring of qualified job applicants for open positions Conducts background checks and monitors the pre employment process for all candidates Implements new hire orientation and employee recognition programs Handles employment related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff Maintains knowledge of trends, best practices, regulatory changes and new technologies in human resources, talent management, and employment law Serves as administrative support to Human Resources Performs other duties as assigned PHYSICAL REQUIREMENTS Prolonged periods of sitting at a desk and working on a computer.
Must be able to occasionally lift and/or move boxes weighing up to thirty pounds.
While performing the duties of the job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools or controls, and reach with hands and arms.
Job Type:
Full-time Pay:
$25.
00 - $35.
00 per hour Expected hours:
40 per week
Benefits:
Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday
Experience:
Adobe Acrobat:
1 year (Required) Microsoft Excel:
1 year (Required) Human resources:
1 year (Preferred) Government:
1 year (Preferred) Ability to Commute:
Milford, OH 45150 (Required) Work Location:
In person None High School Diploma or equivalent Five years of progressively responsible administrative assistance or project management experience Experience with a local government or a public school district is preferred Associate degree in office management or a related field is preferred Experience in human resources is preferred Ability to attain or maintain Notary Public commission Excellent verbal and written communication skills Excellent interpersonal, negotiation, and conflict resolution skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Ability to act with integrity, professionalism, and confidentiality Proficient with Microsoft Office Suite or related software Proficient with or the ability to quickly learn the organization's HRIS and talent management system Demonstrates flexibility and cooperative attitude when faced with change Demonstrates resiliency when faced with adversity Prepare Board of Trustee, Zoning Commission and Board of Zoning Appeals meetings' minutes Prepares meeting packets, including resolutions, memos and research of proposed legislation Assist in marketing of Township and recognitions for the business community and public events Drafts legal and public notices Receives requests and complaints from the public concerning administrative actions of the various departments, channels the requests to appropriate departments, follows up on the corrective actions, and sees that replies to the inquiries are given Serves as the project manager for street lighting districts, including coordinating the establishment of new street lighting districts and updating resolutions and amounts charged.
Provides safekeeping of and access to public records in accordance with Township and State policies.
Serves as the secretary to the Township Zoning Commission and Board of Zoning Appeals, including attendance at evening public meetings of those boards Serves as backup to reception in the Administration Department Assists in recruiting, interviewing, and facilitating the hiring of qualified job applicants for open positions Conducts background checks and monitors the pre employment process for all candidates Implements new hire orientation and employee recognition programs Handles employment related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff Maintains knowledge of trends, best practices, regulatory changes and new technologies in human resources, talent management, and employment law Serves as administrative support to Human Resources Performs other duties as assigned Prolonged periods of sitting at a desk and working on a computer.
Must be able to occasionally lift and/or move boxes weighing up to thirty pounds.
While performing the duties of the job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel or operate objects, tools or controls, and reach with hands and arms.
Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance 8 hour shift Monday to Friday Adobe Acrobat:
1 year (Required) Microsoft Excel:
1 year (Required) Human resources:
1 year (Preferred) Government:
1 year (Preferred) Milford, OH 45150 (Required).
Estimated Salary: $20 to $28 per hour based on qualifications.
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